INVITATION FOR BID NOTICE

Owen County Fiscal Court dba Owen Count Public Transit (OCPT)

 

INVITATION FOR BIDS

IFB-2025-01-OCPT

 

OCPT is seeking bids for On-Board Video Surveillance System (OBVSS), along with associated software, processes and hardware.  The intent of this IFB is to obtain bids that will provide color high-definition image quality camera hardware with audio capability, cloud-based supporting software with live transmission and recording capability, and installation pricing for eleven (11) Ford Transit vehicles with a production date of 2024 or 2025 and one (1) Ford Explorer (2017).

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All bids must be sealed and turned into OCPT Attn: Dan Brenyo, 100 North Thomas Street, Owenton, KY 40359, no later than 4:00 PM EST on June 25, 2025. Bids cannot be accepted at any other location. The complete bid package can be requested in writing by email to IFB@Owencountyky.us on or before June 18, 2025 by 4:00 PM EST. Bids will be opened there upon or about 8:00 a.m. EST on June 26, 2025 at a public bid opening at OCPT, 100 North Thomas Street, Owenton, KY 40359. Bids must be received by the designated date and time, and none will be considered thereafter.

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Electronic Bids:

Electronic bids can be emailed to IFB@Owencountyky.us with a subject line: IFB-2025-01-OCPT.  Bids must be formatted in Portable Document Format (PDF) A confirmation email originating from IFB@Owencountyky.us will serve as receipt acknowledgement of the electronic copy ONLY and shall not replace the required one (1) original signed hardcopy bid.  *The electronic copy is not an official submission without an accompanying hardcopy.

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Pre-Bid Meeting:

There will be no pre-bid meeting set for this project.

Questions and Approved Equals Request Deadline:

Requests may be submitted in writing by email to IFB@Owencountyky.us on or before June 23, 2025, by 4:00 PM EST.

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Answers will be posted on https://www.owencountyky.us/bid-invitation-rfp on or before June 23, 2025. Changes and addendums will also be emailed to all known possible bidders based on the return of “Confirmation of Receipt”.

 

OCPT reserves the right to reject any and all bids received, and to select the bid which it determines to be in its best interest. The award of this bid will be made on the basis of the lowest/responsive quote received.

 

All bid forms, information, and specifications regarding this bid are available from OCPT. Bidders must submit their bid in a sealed envelope, and the bidder is advised to clearly mark the sealed bid with the bid number, description, opening time and date listed above. OCPT is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified.

 

This bid package is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participations of Disadvantaged Business Enterprises in Department of Transportation Financial

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Assistance Programs:

The bid package is subject to financial assistance between OCPT, the Kentucky Transportation Cabinets Office of Delivery, and the Federal Transit Administration.

 

Bidders are invited to attend in person at 8:00 AM EST on June 26, 2025, to hear the opening of the proposals submitted.

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